Job Description

POSITION SUMMARY

The Accounts Payable Clerk plays a critical role in supporting the company's financial operations by ensuring timely and accurate processing of vendor invoices, payments, and job cost allocations. This position requires a detail-oriented professional with strong analytical skills and the ability to collaborate effectively with project managers, procurement, and vendors.

YOUR ROLE

• Receive, review, and accurately enter vendor invoices into the accounting system for proper job cost allocation.
• Match invoices to purchase orders and shipping receipts to ensure completeness and accuracy.
• Verify coding, approvals, and supporting documentation for all invoices prior to posting.
• Prepare and schedule vendor payments via check, ACH, or wire transfer according to company policy and payment terms.
• Review payment runs for accuracy and completeness before submitting for approval.
• Ensure timely disbursement of funds and maintain accurate payment records.
• Collaborate with procurement to set up new vendors in compliance with company and IRS requirements (collect W-9s, verify addresses, maintain banking information).
• Maintain current and accurate vendor files within the accounting system.
• Communicate with vendors to resolve billing, payment, and account discrepancies in a professional, timely manner.
• Reconcile job cost transactions and assist project management teams in resolving vendor- or invoice-related issues.
• Support month-end close by preparing reconciliations, accruals, and related reports.
• Assist in preparing periodic AP and job cost reports for management review.
• Ensure adherence to company policies, internal controls, and accounting procedures.
• Support internal and external audits by providing required documentation and explanations.
• Perform other duties as assigned.

WHAT YOU BRING

• Associate or bachelor's degree in Accounting, Finance, or commensurate accounting experience, preferably within construction, subcontractor management, or project-based cost accounting.
• Strong proficiency in Microsoft Office Suite, especially Excel.
• Understanding of job cost accounting and vendor compliance documentation.
• Strong attention to detail, organization, and communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Occasional extended hours may be required during month-end or audit cycles.

PHYSICAL REQUIREMENTS

This position requires the ability to sit for extended periods while performing computer-based tasks, as well as the ability to stand, walk, bend, and reach occasionally throughout the workday. The employee must be able to lift and carry up to 20 pounds for filing or moving office materials. The role requires sufficient hand-eye coordination to operate a computer, calculator, and other standard office equipment, along with clear vision for reading documents and screens. Regular, reliable attendance and the ability to work in a fast-paced office environment with frequent deadlines are essential.

BENEFITS

• Best-in-class Medical & Dental Plans
• Vision Insurance
• Voluntary Life Insurance
• Supplemental Accident, Critical Illness, and Short-Term Disability Coverage
• Pet Insurance
• 401(k) Retirement Plan
• Quarterly Bonuses
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement & Continued Education Programs
• Dependent Scholarship Program
• Community Engagement Opportunities
• Company Events & Quarterly State of the Company Meetings

E-Z Bel Construction, LLC is an equal opportunity employer. We encourage all qualified individuals to apply, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

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